Cyber Range Poulsbo

Privacy Policy

Effective Date/Last Revision: April 16, 2024

Cyber Range Poulsbo, an initiative of Western Washington University (referred to as the University, we, us, or our), is committed to protecting the data privacy of all Cyber Range Poulsbo users. 

This Privacy Policy pertains to how we may gather and use information about you when visiting our website or accessing the Cyber Range Poulsbo (Cyber Range or Services). It also explains how information can be updated, corrected, or removed.

Please read this Privacy Policy before accessing or using Cyber Range Poulsbo. We may make changes to this policy occasionally, so please visit this page periodically. We may also supplement our current Privacy Policy with additional notices of our information practices specific to certain programs or activities.

Collection and Use of Information

We aim to collect only the information necessary to provide you with a great teaching or learning experience. In general, we use your personal information to create your account, to maintain, operate, and improve the Services, to personalize your experience, and to administer the Services. 

Information Provided to Us

EDUCATORS

1. Your Information: To get full access to Cyber Range Poulsbo resources, you (an instructor or administrator) must request an account which requires you to supply us with some personally identifiable information (PII), including your name, email address, school/organization, and job title/position. Initially, this information is used to help us determine your eligibility for access.
Once your account is approved and you are authenticated on the Cyber Range, we may record and aggregate which materials are used at each organization (school), how frequently they are used, and which content is most popular. This will help us understand our audience and evaluate the access and use of the Services. 

2. Student Information: Educators may enroll their students. Due to the varying age of student users and enrollment preferences of educators, the Cyber Range offers various methods of account provisioning. The method determines what information is collected and used to provide the Services.

  • College or University Students. To enroll your students into the Services, Educators will provide student names and school-issued email addresses to facilitate inviting students into a course. To ensure students have access to the correct courses, we keep records of which courses each student is enrolled in. 
  • K-12 Students. Access is limited to secondary school students above the age of 13. To enroll secondary students into the Services, educators will provision anonymous accounts. We do not collect any personally identifiable information on K-12 students. 

EDUCATORS AND STUDENTS

3. Responding to Your Request for Information or Support—When you contact us in connection with a request for information or to provide you with support, we collect information necessary to fulfill your request, to grant you access, to provide you with support, and to be able to contact you.

4. Commenting and Submissions—We may offer areas where you and other users can post or otherwise submit comments, suggestions, ideas, ratings, or other materials on or to the Services (collectively, "Submissions"). Your name will be associated with any Submission you make and may be available to other users of the Services, including your instructor and school or organization.

5. Communication—We may use your data to send necessary and optional communications to you. For example, we may communicate about Services, such as account verification, planned maintenance, or application changes which may affect you. From time to time, we may send newsletters or other announcements.

6. Surveys—We may occasionally invite you to fill out a survey to help us measure the effectiveness of our program and improve upon it. The surveys are not required for participation in the Cyber Range. The data you provide will be reported as aggregates. Access to your answers unless otherwise noted on the survey are the University and a third-party survey platform which serves as our data processor. 

Automatic Data Collection

As you use our Services, we may use automatic data collection technologies to collect information about your equipment, browsing actions, and patterns. Information we collect may include information about your computer and internet connection, including but not limited to IP address, operating system, and browser type and date and time of access. We use this information to improve and deliver better Services, including enabling us to estimate our audience size and usage patterns, monitor site performance and uptime, resolve technical issues for users, and recognize you when you return to our website. 

We use cookies for automatic data collection. Cookies are small files that websites place on your computer or mobile device when you visit a website and stored within your browser. Cookies are useful because they allow a website to recognize a user’s device. You may choose to delete or disable cookies in your browser settings, but the Services may not work as intended.

How We Share or Disclose Your Information with Others 

We do not disclose personal information to any third parties without your permission.

We restrict access to your information to University employees who need to know that information to process it for us and who are subject to strict security standards and confidentiality obligations.

We may share certain information with your school, including but not limited to the content of your Submissions and data related to the use of the Services such as courses completed.

We may also disclose your personal information:

  • to comply with any court order, law, or legal process, including to respond to any government or regulatory request
  • to ensure site security, or to enforce or apply our Terms of Service and other agreements 
  • to a state or local educational agency, including schools and school districts, for K-12 school purposes, as permitted by state or federal law. 

We may disclose aggregated information about our users and information that does not identify any individual without restriction.

Linked Sites

Cyber Range Poulsbo may provide links on its websites to other sites of interest. Use of such linked websites is subject to the privacy policies of the providers of those websites. We encourage you to read the privacy policies of each website you visit.

Information Security

We use reasonable safeguards to help protect against the loss, misuse, alteration of the information under our control. We use physical, administrative, and technical safeguards designed to reasonably protect the confidentiality, availability, and integrity of personal data and other information we collect and maintain in connection with the Services. However, no method of transmission over the Internet or method of electronic storage is 100 percent secure.

Retention Period

We will retain your personal data as needed to fulfill the purposes for which it is collected. We will retain and use your personal data as necessary to comply with business, legal and regulatory obligations. Thereafter, the data will either be destroyed, deleted, anonymized, and/or removed from our systems. You can request to delete your personal information at any time by contacting us at CyberRange@wwu.edu.

Children’s Privacy Notice—No One Under 13

We are committed to protecting the safety and privacy of young people using the Internet. The Services are restricted to student users aged 13 and above. We do not collect personally identifiable information on K-12 secondary school student users. We do not knowingly collect personal information from children under the age of 13. If you become aware that we have collected personal information from a child, please notify us promptly at CyberRange@wwu.edu. If we become aware that a child under 13 has provided us with personal information, we will take steps to remove such personal information. 

Changes to the Privacy Policy

We may update our Privacy Policy from time to time. We will notify Users of any change to our Privacy Policy by posting the revised Privacy Policy with the date of revision. If we make material changes to the Privacy Policy, we will highlight that with a short notice on the Services homepage.

How to Contact Us

If you have questions or comments on this Privacy Policy, contact us at CyberRange@wwu.edu.